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Openings
Association (Company) Secretary
Association (Company) Secretary
Australasian Corrosion Association
Melbourne (VIC)
Company Description
The Australasian Corrosion Association (ACA) is a not-for-profit membership association committed to disseminating information on corrosion and its prevention or control. Through training, seminars, conferences, publications, and other activities, we provide our members with the knowledge and networking opportunities they need to excel in this field. Our mission is to lead in knowledge and management of corrosion for the benefit of society and the environment. See more: www.corrosion.com.au
Title – Association (Company) Secretary
Reports to – CEO with some reporting to Board Chair
Major purpose
Facilitating the Association’s corporate governance processes and holding primary responsibility for ensuring that the board processes run efficiently and effectively.
Direct reports
Outsourced contracted minutes secretary
Duties and responsibilities
The tasks of the Association (Company) Secretary can be categorised into meetings and minutes, compliance and governance administration.
Meetings and Minutes
The Association (Company) Secretary is responsible for:
- With the Minutes Secretary, ensuring that all meetings of the Board, the Board Committees and Council are supported in the lead up to, during and after governance meetings;
- Notifying participants in advance of Board, Committee and Council meetings;
- Ensuring the agenda and meeting papers are prepared and distributed to Directors, Committee Members and Councillors prior to meetings according to the agreed timeframes;
- Recording, maintaining and distributing the minutes of all Board, Committee and Council Meetings as required;
- Maintaining a compete set of Board, Committee and Council papers withing the Board SharePoint;
- As assigned with the Minutes Secretary, preparing for and attending all annual and extraordinary general meetings of the Association; and
- Recording, maintaining and distributing the minutes of all governance meetings and finance Committee (FARMC) of the Association.
Compliance
The Association (Company) Secretary is responsible for:
- Overseeing the Association’s compliance program and ensuring all of the Association’s legislative obligations are met;
- Development, implementation, communication and maintenance of compliance policies, processes and procedures;
- Ensuring all requirements of ACNC and SA CBS, and any other regulatory body are fully met; and
- Providing advice on corporate governance principles.
Governance administration
The Association (Company) Secretary is responsible for:
- Maintaining the Register of Director Declarations;
- Maintaining the Register of Association Policies as approved by the Board;
- Maintaining and updating the Board Charters, Board Code of Conduct and associated governance documentation;
- Maintaining the Delegations of Authority Schedules
- Maintaining the Register of Director Appointments and tenures;
- Maintaining the Register of Committee appointments and tenures;
- Maintaining the Register of Board actions;
- Facilitation of Resolutions in Writing;
- Maintaining the Board SharePoint site;
- Developing the annual Governance Calendar;
- Developing the annual Board Meeting Topics plan;
- Coordination of the annual board self-assessment survey; and
- Any other services the Chair or the CEO may require.
Performance
Key Result Area – Compliance with all duties and responsibilities
Key Performance Indicator – All duties and responsibilities are undertaken/completed
Estimated Annual Time Requirement
(Guide)
| The ACA Board Meets 6 times per year (primarily online meetings)
ACA Governance Committee meeting approx. 8 times per year
There is a two day Board and Strategy Day meeting every February.
There is the requirement to attend the ACA Board Meeting at the annual Conference in November every year.
Annual General Meeting and Preparation
Oversee the policy and admin functions Total | 10 hours per meeting- 60 hours 6 hours per meeting – 48 hours
24 hours
24 hours
20 hours per month = 240 hours
June every year – 30 hours
Approx 426 hours per annum |
Access to the ACA – It is preferred to have some access to this role, and be able to meet in person at the Head Office
Head Office Location: 30A Jessie Street, Preston, Vic
Next Steps:
Please provide details of your experience and capabilities and your proposed hourly rate to the following:
Maree Tetlow
CEO
2024/2025 SUMMER INTERNSHIP OPPORTUNITIES Infracorr Consulting
2024/2025 SUMMER INTERNSHIP OPPORTUNITIES
Infracorr Consulting
Sydney (NSW)/Melbourne (VIC)
About Infracorr
Infracorr Consulting Pty. Ltd is a leading consultant specialising in infrastructure remediation and durability services. Our team of engineers, technicians, and scientists work collaboratively to assess the condition of existing infrastructure and develop innovative engineering designs to extend the service life of aging structures.
We are at the forefront of technology, utilising cutting-edge tools and techniques such as drone inspections, precision reality modelling, and advanced testing equipment to gather comprehensive data. Our expertise encompasses a wide range of remedial solutions, including cathodic protection, chloride extraction, protective coatings, and structural strengthening.
Your Vacation work experience
As an intern at Infracorr, you will have the chance to:
Contribute to diverse projects: Gain exposure to a variety of infrastructure projects across different sectors, including marine, buildings/heritage, and civil infrastructure, in Melbourne and Sydney.
Experience fieldwork: Participate in on-site investigations, condition assessments, and testing of existing structures.
Develop technical skills: Assist in data analysis, report writing, and the development of remedial options.
Collaborate with experts: Work alongside experienced engineers and learn from industry leaders.
Gain insights into consulting: Understand the day-to-day operations of a leading consulting firm.
Internships at Infracorr are paid positions.
About You
We are looking for students who are:
Currently enrolled: Studying civil/structural, environmental or materials engineering at a recognized university in Victoria and New South Wales.
Eager to learn: Demonstrating a genuine interest in infrastructure remediation and durability.
Proactive and enthusiastic: Possessing a positive attitude and a willingness to contribute to the team.
Strong communicators: Able to effectively communicate both verbally and in writing.
How to Apply for a 2025 Graduate Role
If you are excited by the prospect of gaining valuable experience with a leading remedial engineering consulting firm, we encourage you to apply. Please submit your resume and academic transcript to recruitment@infracorr.com.
Application date
We are reviewing applications for our vacation roles as we receive them. Don’t miss out – apply early for your chance to join our team.
2024/2025 SUMMER INTERNSHIP OPPORTUNITIES Australian Waterproofing Consultants
2024/2025 SUMMER INTERNSHIP OPPORTUNITIES
Australian Waterproofing Consultants
Victoria
Australian Waterproofing Consultants (part of Infracorr Consulting) are seeking motivated civil/structural or environmental engineering students in Victoria to join our team for vacation work position experience during the 2024/2025 summer break. This is a fantastic opportunity to gain hands-on experience in the field of infrastructure remediation, durability and waterproofing.
About Australian Waterproofing Consultants
Australian Waterproofing Consultants have over 30 years of experience providing specialist consulting services in waterproofing, leak detection and remedial design for civil infrastructure. Our expertise includes:
Waterproofing Design: Developing robust and effective waterproofing solutions for new and existing buildings.
Site Investigations: Conducting site investigations to assess current condition of waterproofing and other infrastructure materials, as well as identifying the source and cause of water ingress in structures.
Material Selection: Specifying appropriate waterproofing materials and systems for various applications.
Construction Quality Audit: Ensuring waterproofing installations meet industry standards and client specifications.
About Infracorr
Infracorr Consulting Pty. Ltd is a leading consultant specialising in infrastructure remediation and durability services. Our team of engineers, technicians, and scientists work collaboratively to assess the condition of existing infrastructure and develop innovative engineering designs to extend the service life of aging structures.
They are at the forefront of technology and utilise tools like drone inspections, precision reality modelling, and advanced testing equipment to gather comprehensive data. Our expertise encompasses a wide range of remedial solutions, including cathodic protection, chloride extraction, protective coatings, and structural strengthening.
Your Vacation Work Experience
As a vacation student with Australian Waterproofing Consultants and Infracorr, you will have the chance to:
Contribute to diverse projects: Gain exposure to a variety of infrastructure projects across different sectors, including marine, buildings/heritage, and civil infrastructure, in Melbourne.
Experience fieldwork: Participate in on-site investigations, condition assessments, and testing of existing structures.
Develop technical skills: Assist in data analysis, report writing, and the development of remedial options.
Collaborate with experts: Work alongside experienced engineers and learn from industry leaders in both waterproofing and infrastructure remediation.
Gain insights into consulting: Understand the day-to-day operations of leading consulting firms.
Internships at AWC are paid positions.
About You
We are looking for students who are:
Currently enrolled: Studying civil or environmental engineering at a recognized university in Victoria.
Eager to learn: Demonstrating a genuine interest in infrastructure remediation, durability, and waterproofing.
Proactive and enthusiastic: Possessing a positive attitude and a willingness to contribute to the team.
Strong communicators: Able to effectively communicate both verbally and in writing.
How to Apply
If you are excited by the prospect of gaining valuable experience with leading consulting firms in remedial engineering and waterproofing, we encourage you to apply. Please submit your resume and academic transcript to recruitment@infracorr.com.
Application date
We are reviewing applications for our vacation roles as we receive them. Don’t miss out – apply early for your chance to join our team.